Mac Excel (in Microsoft Office) - increase numbe. You can also link to a Word document, an Excel workbook, a file.Create a drop-down list with color - Microsoft Exc.Click "format" button to select your desired color in cell.Edit your condition in the session called "Edit the Rule Description".Select "format only cells that contain".Then click "Conditional Formatting" -> New Rule.Highlight the cells you want to have drop-down list.From the source field, type equal sign (=) and immediately followed by the name you defined in step 3.Īpply the Conditional Formatting to color coded the drop-down list values.In the settings tab, select "List" from Allow box.Select the cells that you want to have drop-down list.Type a name for the values of your drop-down list and then click "OK". Then it will prompt up a "New Name" window.Select all of your values, right-click, and then click "Define Name".They should be in a single column or row without any blank cells (for easy to use, it is recommended to sort your values). On a new worksheet, type the values that you want to appear in your drop-down list.Now we can filter on colors when we want, but we can also clear J2 to see all records. Now, if you want to see all data when J2 is blank, we need to adjust the logic in FILTER's include argument.įollowing the rules of Boolean algebra, we use addition for "OR logic" then the expression J2="". If I delete J2 to clear the filter, no data is returned, since there are no matching records. Pretty well, but there is one potential issue. If I add a new color to the data, say, "Silver", Silver automatically appears in the list. When I select a different color, the FILTER function responds and displays a new set of matching data. When I click OK, we get a dropdown list that contains the unique list in column J. Notice also that Ignore blank is checked. Then, under Source, we use the formula =P5# and a hash character, to refer to the complete spill range. In cell P5, I'll use the UNIQUE function to extract the list, then I'll add the SORT function to sort in alphabetical order.īack in cell J2, I'll apply Data Validation, which you can find on the Data tab of the ribbon. Step 13: Also click ok for the other dialog named 'format cells' to get the following result of the. Step 12: Click 'OK' button of the dialog. Step 11: Select the 'Diagonal up' or 'diagonal down' radio button. This is found at the 'color 1' and 'color 2 'drop down selector. We want to select colors from a dropdown list and for this, we'll need data validation.īut first, we'll need a list of unique colors. Step 10: Select the two colors that you want to fill in the cell.
Now, we don't want to type colors into cell J2. If I replace "red" with "blue", we get a new set of data, so we can see the FILTER function is working properly. When I enter the formula, we get a list of records where the color is "red". For the include argument, we use an expression to compare values in the color column to cell J2. Next, I'll enter the FILTER function in cell I5. In cell J2, I'll set up dropdown list we can use to filter data by color.įirst, I'll type "Red" in J2, so we have something to filter on. Here we have data in an Excel Table called "data".
You can use the up/down arrow keys to select these items in the list. Starting in Excel 2007, a list of unique items appears at the bottom of the filter drop down menu with check boxes next to each item.
In this video, we'll build a dropdown list using dynamic arrays to filter data. This requires the drop down menu to be open by first pressing Alt+Down Arrow.
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